Human Resources Officer

London or Washington, D.C. | Full-Time

Position Summary

Reporting to the Director of Human Resources, the HR Officer will support key HR functions at Malala Fund, leading in the day-to-day management of HR administration (benefits, payroll, digital resource management and recruitment support). Under the Director’s leadership, they will also support Malala Fund’s global expansion efforts, employee feedback mechanisms and the promotion of an organization culture that values learning, employee development, equity, inclusion and mutual respect. The Officer will apply a DEI lens to their work and will support the Director and the wider Malala Fund team in fostering a culture that is empowering, collaborative, decolonial and anti-racisit.

The successful candidate will combine technical skills in Human Resources Management, ideally in an international and/or remote work context, with creativity and enthusiasm for Malala Fund’s mission-focused work. They will be a tactful communicator and an excellent, active and empathic listener who deeply values the ideas and concerns of their colleagues.

Starting salary range: $76,900 - $81,600 USD | £49,000 - £52,000 GBP

II. Responsibilities

HR Administration

  • Manage the day-to-day administration of employee benefits and timekeeping in Malala Fund’s U.S., U.K. and future global offices, working closely with benefits brokers and other, location-specific vendors and resources.
  • Coordinate and further refine the administration of employee hiring processes, including vacancy announcements, the review of applications, performance of screening calls, background checks and onboarding facilitation.
  • Support in the administration of bi-annual staff performance review process and onboarding and offboarding processes.
  • Prepare and issue appropriate contractual documentation, including accurate and timely notification to finance staff regarding pay changes.
  • Oversee personnel records and the management of personal data, in line with GDPR regulations and other relevant policies.
  • Along with the Director of HR, provide ad hoc support and reporting as needed across the organisation related to special projects, evaluation and global expansion.
  • Provide other office administration functions as necessary.
HR Infrastructure
  • Support the Direct or HR in updating, expanding and operationalising Malala Fund’s human resources infrastructure – inclusively developing policies, procedures and practices that contribute to a positive, equitable and consistent employment experience for team members across all locations as well as global expansion and compliance.
  • In consultation with hiring managers, design, manage and lead targeted and innovative recruitment campaigns to attract diverse global talent to Malala Fund, and advise and implement methods for making the recruitment process more efficient, values-driven and anti-racist.
  • Execute key elements of and continually refine Malala Fund’s induction and employee onboarding procedures to help ensure that new hires are quickly integrated into the team.
Team Support and Learning
  • Together with the Director of HR, serve as a solution-focused sounding board for staff seeking HR-related guidance and oversee queries from employees regarding HR issues, providing efficient, credible and caring support services while ensuring the organisation meets all legal requirements and team member experiences equitable and reasonable treatment.
  • Help to design and implement methods for routinely obtaining staff feedback and for inclusively involving staff in policy design and other work that affects the wider Malala Fund team.
  • Support the Director of HR in ensuring that the opinions and concerns of all staff are voiced at leadership and decision-making tables, including Malala Fund’s boards of Directors and Trustees, its Anti-Discrimination and Equity Task Force and its Executive Leadership Team.
  • Together with the Director of HR, and working inclusively with staff, design, establish and execute consistent HR administrative procedures, systems and practices to ensure an accurate and efficient HR function in accordance with the values, policies of Malala Fund as well as local law and best-practice.
  • As appropriate and with the highest degree of confidentiality, support Malala Fund’s Safeguarding Officer in the implementation and further refinement of Malala Fund’s grievance and anti-bullying and harassment reporting policies.
Organisational Culture
  • Uphold the values of Malala Fund: ambition, bravery, inclusivity, creativity and integrity.
  • Actively contribute to making Malala Fund a diverse and equitable workplace through inclusive practices and openness to different perspectives, cultures and ideas.
  • Maintain professional and personal behaviour and conduct that uphold the highest standards.
  • Act as a role model for a ‘learning organisation’ culture by seeking insight and using problems as opportunities to learn.

III. Qualifications

Essential Skills, Knowledge and Experience

  • Past experience supporting the day-to-day human resource functions at a business or charity, ideally in a global and/or remote work context.
  • Working knowledge of U.K. and/or U.S. benefits programmes and employment regulations.
  • Experience supporting employee recruitment efforts in the U.S. and/or U.K. and ideally more globally as well.
  • Excellent verbal and written communication skills, including presentation skills – able to communicate complex and sensitive information with discretion, tact and diplomacy.
  • A strong commitment to gender equality and racial justice.

Desirable Skills, Knowledge and Experience

  • Past experience supporting the development and refinement of employee policies, procedures and HR systems.
  • International NGO experience and deep understanding of the complex nature of HR management in a global setting.
  • Extensive lived and/or worked experience in the Global South.
  • Some knowledge of safeguarding best practice.
  • Some working knowledge of General Data Protection Regulation (GDPR) regulations in the U.K.

Behaviour and Values

  • A strong commitment to the Malala Fund’s mission to empower girls through education.
  • An empathetic and active listener who can connect with others and quickly gain trust from staff, and community members, including in particular across lines of difference.
  • Deeply believes that racial equity and social justice are important and is driven to act on this belief; recognizes ways that race, gender and other identities intersect and play out in the work, including within Malala Fund’s workforce and the communities it serves.
  • Actively invites feedback and knows how to implement it well.
  • A strong commitment to professional development and continued learning.
  • An excellent team player with ability to work independently and in collaboration with colleagues at all levels across departments and external stakeholders.
  • A high degree of integrity and discretion.

IV. About Malala Fund

Registered as a public charity in the U.K. and U.S., Malala Fund is working toward a world where all girls can learn for 12 years and lead without fear. We advocate for resources and policy changes needed to give all girls a secondary education. The girls we serve have high goals for themselves — and we have high expectations for leaders who can help them. We invest in developing country education leaders and frontline organizations — the people who best understand girls in their communities — in regions where most girls are missing out on secondary school. We amplify girls’ voices. Malala Fund is building a movement of young education activists who, like Malala, speak truth to power around the world.

V. How to Apply

Please note that this position is eligible for immigration sponsorship in the U.K. Please submit your resume and cover letter through the application link by 13 April 2021.

Please note that due to the very high number of applications we receive when positions are posted, we are only able to respond directly to candidates with whom we wish to move forward in the interview process.

Malala Fund is an inclusive organisation and welcomes applications from under-represented and intersectional groups including BIPOC, LGBTQ+ and persons with disabilities. We are seeking people from different backgrounds, cultures, age, experience and identity, to provide a wide range of experience, ideas, views and insights into the strategy, policies, culture and ambitions of Malala Fund.

Malala Fund is committed to ensuring the safety of those involved in our work. Our first priority is protecting everyone who comes in direct or indirect contact with our organisation. Malala Fund has a zero-tolerance approach to abuse and exploitation by any of our staff, representatives or partners. We commit to ensuring that those who work with Malala Fund or on our behalf are able to work in an environment that is free from harm. To this end, Malala Fund reserves the right to conduct background checks on prospective and current employees.