I. Position Summary

Reporting to the Chief Global Advocacy Officer, this position will provide a range of duties to support the effective delivery of the global advocacy department’s goals. Primary responsibilities include executive support to the Chief Global Advocacy Officer, including for confidential items; administrative and logistical support to the wider global advocacy department, including maintaining effective knowledge and relationship management systems; the production of background materials to support external meetings and drafting external communications. The Global Advocacy Coordinator will also be required to project manage special initiatives within or across departments.

Please be aware that Malala Fund is not a sponsoring organisation. Therefore, the successful applicant must already possess the right to work in the UK or be able to secure the right to work in the UK independently.

Salary range: £41,700 to £44,300

II. Responsibilities

Executive Support to the Chief of Global Advocacy

• Plans and coordinates the day-to-day schedule for Malala Fund’s Chief Global Advocacy Officer.
• Compiles and helps prepare pre-read documents, interview briefs and trip books to ensure the Chief Global Advocacy Officer is well prepared for all meetings and events.
• Provides logistical support for travel, including booking travel, hotels, visas and prepares monthly expense reports.
• Performs other administrative functions as best necessary to facilitate the Chief’s ability to effectively lead the Global Advocacy department.

Departmental Administration and Coordination

• Works with the Chief Global Advocacy Officer to support budget development and oversight for the department.
• Manages the Global Advocacy department’s regular meeting schedule and agenda,takes notes and tracks action items.
• Supports department members in trip scheduling and logistics.
• Develops and implements new streamlined processes for creating greater efficiency across the department.
• Provides logistical support for physical and virtual meetings.
• Ensures key advocacy contacts are captured and recorded on the Salesforce database and identifies ways to improve systems for stakeholder management.
• Tracks and logs all high-level advocacy correspondence (in-person and written) and ensures prompt follow-up from relevant personnel where required
• Ensures that the department’s outputs and key documents are stored in an accessible format.
• Drafts emails, letters and other correspondence as needed, ensuring proactive follow up of meetings and engagements.
• Leads on ensuring all new starters are effectively orientated to the work of the Global Advocacy department by ensuring onboarding documents are up-to-date, facilitating presentations on the work of the department and coordinating induction calls with relevant department members.
• Works closely with the Operations department to ensure the timely contracting of consultants in line with organisational processes.

Project Management and Global Advocacy Support

• Project manages special initiatives as required: schedules meetings, takes notes, tracks action items and prioritises conflicting needs to follow projects through to successful completion within the department and with other departments.
• Provides support in drafting reports for special initiatives to highlight the outcomes of the project.
• Assists in the planning of meetings and events for key advocacy moments, including holding responsibility for work plans, budgets, reporting and scheduling and event logistics, including booking travel and securing visas for activists.
• Provides technical support to the departments to set up external/virtual workshops and events, ensuring they run smoothly and successfully.
• Produces first-draft advocacy material, including talking points, high-level correspondence and briefings and supports the coordination of global and national campaigns.
• Provides research support as necessary to advance global advocacy objectives.
• Provides support for grant-making and management by the advocacy department, ensuring the necessary documents are provided and grant agreements are approved in a timely manner.
• Attends external meetings as directed, reporting outcomes to the wider team.

Organisational Culture

• Upholds the values of Malala Fund.
• Actively contributes to making Malala Fund a diverse and equitable workplace through inclusive practice and openness to different perspectives, cultures and ideas.
• Maintains behaviour and conduct that uphold the highest standards for safeguarding, professionally and personally.
• Acts as a role model for a ‘learning organisation’ culture by seeking insight and using problems as opportunities to learn.

III. Knowledge, Experience and Behaviours

Essential

• Proven track record of meeting deadlines and effectively managing multiple tasks.
• Excellent written and verbal communications skills.
• Superior organisational, prioritisation and project management skills with high attention to detail.
• Resourcefulness and ability to work independently and with excellent judgment, taking ownership of a wide range of responsibilities.
• Excellent team player with ability to work in collaboration with colleagues at all levels across departments and external stakeholders.
• Flexibility and willingness to work in situations of flux; ability to work in a fast paced environment.
• Strong commitment to Malala Fund’s mission, purpose and values.
• Strong commitment to gender equality, anti-racism, anti-discrimination, decolonisation and social justice.
• Strong commitment to professional development and continued learning.

Desirable

• Knowledge and Experience managing communications for high-level political, business or non-profit officials in the UK and, preferably, in the US and internationally as well.
• Experience handling sensitive and confidential information with the highest level of discretion.
• Experience managing complicated domestic and international events/travel logistics – ideally with experience securing travel visas.
• Proficient in Microsoft Office Suite and Google Apps.
• Experience with a project management application such as Asana, Monday.com and/or Trello.

Malala Fund is committed to racial equity and social justice. We actively seek applicants from diverse backgrounds, experiences and identities, to provide a wide range of perspectives, ideas, views and insights into the strategy, policies, culture and ambitions of Malala Fund. We would particularly welcome applications from candidates who have lived in countries in which Malala Fund is operating.

IV. About Malala Fund

Registered as a public charity in the U.K. and U.S., Malala Fund is working toward a world where all girls can learn and lead. With more than 130 million girls out of school today, we're breaking down barriers that hold girls back.

Malala Fund advocates for resources and policy changes needed to give all girls a secondary education. The girls we serve have high goals for themselves and we have high expectations for leaders who can help them. We invest in local education leaders and front-line organisations — the people who best understand girls in their communities — in regions where most girls are missing out on secondary school. We give girls the tools they need to advocate for education and equality in their communities and a platform for the world to hear their voices. We believe girls should speak for themselves and tell leaders what they need to learn and achieve their potential.

V. How to Apply

Please submit your CV and cover letter through the application link by June 9, 2023.

Please note that due to the very high number of applications we receive when positions are posted, we are only able to respond directly to candidates with whom we wish to move forward in the interview process.

Please note you must have the required right to work for the location you are applying for. You will be asked to provide proof of your right to work should you be selected for interview.

Malala Fund is an inclusive organisation and welcomes applications from under-represented and intersectional groups including BIPOC, LGBTQ+ and persons with disabilities. We are seeking people from different backgrounds, cultures, age, experience and identities, to provide a wide range of experience, ideas, views and insights into the strategy, policies, culture and ambitions of Malala Fund.

Malala Fund is committed to ensuring the safety of those involved in our work. Our first priority is protecting everyone who comes in direct or indirect contact with our organisation. Malala Fund has a zero-tolerance approach to abuse and exploitation by any of our staff, representatives or partners. We commit to ensuring that those who work with Malala Fund or on our behalf are able to work in an environment that is free from harm. To this end, Malala Fund reserves the right to conduct background checks on prospective and current employees.