London, U.K. | Full-time
I. Position Summary
Reporting to the Chief Advocacy Officer, the Advocacy Coordinator provides a range of duties to support the effective delivery of the advocacy department’s goals. Primary responsibilities include administrative and logistical support to the Chief Advocacy Officer and department’s three directors, including for confidential items; maintaining effective knowledge and relationship management systems for the department; the production of background materials to support external meetings and drafting external communications. The Advocacy Coordinator will also provide ad hoc advocacy support to deliver departmental outputs as deemed appropriate by the Chief Advocacy Officer or department’s senior leadership team.
Salary range: £32,400-£34,300
Departmental Administration and Coordination
- Plans and coordinates the day-to-day schedule for Malala Fund’s Chief Advocacy Officer.
- Supports the department’s senior leadership team in trip scheduling and logistics.
- Prepares expense reports for the Chief Advocacy Officer.
- Drafts emails, letters and other correspondence as needed, ensuring proactive follow up of meetings and engagements.
- Provides logistical support for physical and virtual meetings.
- Assists in the planning of meetings and events for key advocacy moments, including holding responsibility for workplans, budgets, and reporting.
- Takes notes, tracks action items and prioritises conflicting needs to follow projects through to successful completion within the department and with other departments.
- Assists in building and maintaining an advocacy contact list, improving systems for stakeholder management.
- Develops and implements new processes for creating greater efficiency across the department.
- Ensures that the department’s outputs and key documents are stored in an accessible format.
- Compiles and helps prepare pre-read documents, interview briefs and trip books to ensure the Chief Advocacy Officer is well prepared for all meetings and events.
- Performs other administrative functions as necessary to best facilitate the Chief Advocacy Officer’s ability to effectively lead the advocacy department.
- Oversees the procurement process for consultants and vendors contracted by the department, ensuring timely and accurate submission of materials and payments.
- As directed, by the department’s senior leadership team, produce first-draft advocacy material, including talking points, high-level correspondence and briefings and support the coordination of global and national campaigns.
- Provides research support as necessary to advance advocacy objectives.
- Develop and implement a system to track and log all high-level advocacy correspondence (in-person and written) and prompt follow-up from relevant personnel where required.
- Attend external meetings as directed, reporting outcomes to the wider team.
- Upholds the values of Malala Fund.
- Actively contributes to making Malala Fund a diverse and equitable workplace through inclusive practice and openness to different perspectives, cultures and ideas.
- Maintains behaviour and conduct that uphold the highest standards for safeguarding, professionally and personally.
- Acts as a role model for a ‘learning organisation’ culture by seeking insight and using problems as opportunities to learn.
III. Skills, Knowledge and Experience
- Proven track record of meeting deadlines and effectively managing multiple tasks.
- Excellent written and verbal communications skills.
- Superior organisation, prioritisation and project management skills with high attention to detail.
- Resourcefulness and ability to work independently and with excellent judgment, taking ownership of a wide range of responsibilities.
- Excellent team player with ability to work in collaboration with colleagues at all levels across departments and external stakeholders.
- Flexibility and willingness to work in situations of flux; ability to work in a fast-paced environment.
- Strong commitment to Malala Fund’s mission, purpose and values.
- Strong commitment to gender equality, anti-racism, anti-discrimination, decolonisation and social justice.
- Strong commitment to professional development and continued learning.
- Experience managing communications for high-level political, business or non-profit officials in the UK and, preferably, in the US and internationally as well.
- Experience handling sensitive and confidential information with the highest level of discretion.
- Experience managing complicated domestic and international events/travel logistics – ideally with experience securing travel visas.
- Proficient in Microsoft Office Suite and Google Apps.
- Experience with a project management application such as Asana, Monday.com and/or Trello.
- Availability to occasionally travel both domestically and internationally as needed.
Note: This position is eligible for immigration sponsorship in the U.K.
IV. About Malala Fund
Registered as a public charity in the U.K. and U.S., Malala Fund is working toward a world where all girls can learn for 12 years and lead without fear. We advocate for resources and policy changes needed to give all girls a secondary education. The girls we serve have high goals for themselves — and we have high expectations for leaders who can help them. We invest in developing country education leaders and frontline organizations — the people who best understand girls in their communities — in regions where most girls are missing out on secondary school. We amplify girls’ voices. Malala Fund is building a movement of young education activists who, like Malala, speak truth to power around the world.
V. How to Apply
Please submit your resume and responses to the below prompts through the application link by 1 June 2021.
Please note that due to the very high number of applications we receive when positions are posted, we are only able to respond directly to candidates with whom we wish to move forward in the interview process. Malala Fund’s deadline for internal applications is 10 days from a vacancy’s posting date. If an internal applicant is selected, this position will close prior to June 1 and external applicants will not be contacted.
Malala Fund is an inclusive organisation and welcomes applications from under-represented and intersectional groups including BIPOC, LGBTQ+ and persons with disabilities. We are seeking people from different backgrounds, cultures, age, experience and identities, to provide a wide range of experience, ideas, views and insights into the strategy, policies, culture and ambitions of Malala Fund.
Malala Fund is committed to ensuring the safety of those involved in our work. Our first priority is protecting everyone who comes in direct or indirect contact with our organisation. Malala Fund has a zero-tolerance approach to abuse and exploitation by any of our staff, representatives or partners. We commit to ensuring that those who work with Malala Fund or on our behalf are able to work in an environment that is free from harm. To this end, Malala Fund reserves the right to conduct background checks on prospective and current employees.